Full Council Meeting

Guest presentations

Tracey Sigstad, SmART Director presented on Smart agency oversight of small state agencies. Smart overseas HR financial management and budgeting. Councilmembers followed up with specific questions. Tracy discussed the role of board support and how she can be involved with the council. Oversight in an advisory role youTube director is Ultimate decision maker with what goes into the budget. While smart provides some support council cease yearly performance review process and any monetary change. Council can develop their own performance review. Tracy provided an overview of expenditure process do weights to buy any items. Tracy then explained council need for ongoing funding legislative support for fund the rdac as a state agency. Budget ask goes to Governor’s Office just L have to agree on its inclusion in a final budget.

Following Tracy’s presentation Steven Melchionne, Assistant Attorney General presented on open-meeting Law and data practice and answered specific questions from council members. Steve also indicated that he will work with the executive director to ensure all processes and procedures are being followed. Recommended a number of trainings which will be sent out following the meeting. Steve expounded on the concept that all data is public due to the council’s role as a state agency

Council Business

Operating Procedures Updates Presentation

Following a break Council resumed meeting at 3:47. Amy Gaviglio facilitated the discussion, provided an overview of the operating procedures’ purpose which is the following:

• Operating procedures are entirely internal guidance documents. As an advisory Council we don’t have any rulemaking authority.
• No removal of members (Governor prerogative)
• No appointment of new members (Governor prerogative)
• Since we are an advisory board we have no obligation to have operating procedures; however, they are cited in statute, so we statutorily need to have them
• There is no timeline for the Council to have Operating Procedures in place, but best practice to have as internal guidance
• Abby Miller opened up discussion on operating procedures with a recommendation that data practice retention be cited in our operating procedures. Linda Gremillion said that the Minnesota Council on disabilities has a data practice officer that would be made available to the council. The council then reviewed the operating procedures discussed the revisions that were sent by the Assistant Attorney General Steve Melchionne. Based on Steve’s revisions discussed postponing formal approval of the operating procedures until the January quarterly meeting. A motion was made by Kerry Hansen and seconded by Abbie Miller to delay formal vote on operating procedures. Motion unanimously passed by roll call vote, with 14 in favor and 7 members absent. The ESC will review the AGOs revisions and present the revised document at the next meeting.

Votes

• Rep. Tony Albright Voted: Absent
• Maureen Alderman Voted: Affirm
• Soraya Beiraghi, DDS, MSD, MS Voted: Absent
• Dr. Arthur Beisang, MD Voted: Affirm
• Sheldon Berkowitz, MD, FAAP Voted: Affirm
• Rae Blaylark Voted: Absent
• Tom Blissenbach, RPh Voted: Affirm
• Sen. Julia Coleman Voted: Affirm
• Angela Cowen, ICSW Voted: Affirm
• Jackie Foster, MPH, RN, OCN Voted: Absent
• Amy Gaviglio, MS CGC Voted: Affirm
• Kerry Hansen, RN Voted: Affirm
• Barbara Joers Voted: Absent
• Sen. Matt Klein, MD Voted: Absent
• Abigail Miller, MD Voted: Affirm
• Sen. Kelly Morrison Voted: Absent
• Karl Nelsen, PA-C Voted: Affirm
• Dr. Paul Orchard, MD Voted: Affirm
• Kris Ann Schultz, MD Voted: Affirm
• Dawn Stenstrom Voted: Affirm
• David Tilstra, MD Voted: Affirm

Introduction of policy committee

Following the vote to postpone approval of operating procedures the council discussed the creation of the policy committee. Policy committee members are as follows: Sheldon Berkowitz, Dawn Stenstrom,  Amy Gaviglio, Barbara Joers, Karl Nelsen, Lisa Schimmenti. The council briefly discussed the scope and goals of the policy committee. Sheldon requested that revisions to the legislation be sent out to members to better understand current statute. Sheldon also it’s the question of a policy and legislative committee versus simply a policy committee. Resources such as staffing needed for the policy committee was briefly discussed

Announcement of executive subcommittee, appointment of Chair/Vice-chair

Council announced executive subcommittee members as follows.

• Karl Nelsen
• Dave Tilstra
• Barbara Joers
• Amy Gaviglio
• Maureen Alderman

Amy Gaviglio called for motion vote, Erica Barnes to called the role. Amy Gaviglio received the highest number of votes, making her chair with David Tilstra becoming vice-chair.

Votes

• Rep. Tony Albright Voted: Absent
• Maureen Alderman Voted: Amy Gaviglio
• Soraya Beiraghi, DDS, MSD, MS Voted: Absent
• Dr. Arthur Beisang, MD Voted: Amy Gaviglio
• Sheldon Berkowitz, MD, FAAP Voted: Amy Gaviglio
• Rae Blaylark Voted: Absent
• Tom Blissenbach, RPh Voted: Dave Tilstra
• Sen. Julia Coleman Voted: Absent
• Angela Cowen, ICSW Voted: Amy Gaviglio
• Jackie Foster, MPH, RN, OCN Voted: Absent
• Amy Gaviglio, MS CGC Voted: Dave Tilstra
• Kerry Hansen, RN Voted: Amy Gaviglio
• Barbara Joers Voted: Absent
• Sen. Matt Klein, MD Voted: Absent
• Abigail Miller, MD Voted: Amy Gaviglio
• Sen. Kelly Morrison Voted: Absent
• Karl Nelsen, PA-C Voted: Amy Gaviglio
• Dr. Paul Orchard, MD Voted: Amy Gaviglio
• Kris Ann Schultz, MD Voted: Absent
• Dawn Stenstrom Voted: Amy Gaviglio
• David Tilstra, MD Voted: Amy Gaviglio

Biennium Budget Presentation

Following election of chair and vice-chair Erica Barnes, Executive Director, presented on the current biennium budget proposal. Following the presentation council members discussed the process of requesting funds from the governor versus funds from the state legislature. Consensus that agency funding should go through the governor’s office any specific direct funding requests potentially going through the state legislature. Paul Orchard raised the question of how the process would work potentially to identify policy priorities and the best way for members to provide input. The policy committee will meet and identify process.

Motion to Adjourn Amy Gaviglio seconded Kerry Hansen. Adjourned 5:00 pm

Public Comment

No public comment

Submitted By: Erica Barnes